Regulations on how to Apply for Future Conference


General
1. Any individual, laboratory, educational, research or corporate institution may make application to host the Conference.
2. The Biochemistry of Exercise Conference will be held every three (3) years at a site to be selected by the International Research Group on Biochemistry of Exercise (IRGBE).
3. Applications to host the Conference must be received by the Chairman of the IRGBE at least two (2) months preceding the Conference before the Conference for which they are applying.
4. Applicants, at their own expense, will be expected to make a formal application presentation to the IRGBE at the Conference preceding the Conference for which they are applying.
5. During each Conference, the Research Group will decide upon the site and dates of the next Conference.
6. The chairman of the IRGBE or, in case of his withdrawal, another member of the IRGBE selected by the IRGBE will serve as co-editor of the Proceedings both to a) assist the Editor by providing the expertise gained from the many previous Conferences and b) to help ensure that the Proceedings reflect the scientific standards of the IRGBE. Every effort should be made to ensure publication of the Proceedings of the Conference within 12 months.

Specific
1. Applications must demonstrate the capability to offer an economically sound, well organized, scientific meeting and contain the following:
(a) proposed dates of Conference. Dates should not conflict with other major conferences generally attended by scientists who participate in the Biochemistry of Exercise Conferences.
(b) an outline describing the facilities available for hosting the lecture and poster sessions.
(c) housing arrangements and their costs.
(d) a proposed registration fee and all items this fee will cover, such as meal plan, airport-conference centre travel, special airfare packages, social events, etc.
(e) suggested budget for the Conference.
(f) a list of prospective sponsers and/or corporate support for the Conference.
(g) a copy of the proposed logo and letterhead to be used by the Conference delegation.
2. The IRGBE will establish dates for receipt, by prospective delegates, of pre-Conference materials including housing, travel, pre-programme, invited speakers, relative costs (US dollars). The final scientific programme must be accepted by the IRGBE. To ensure the link between the local organizers and the IRGBE, the chairman of the IRGBE or his designate will serve as member of the local organizing committee.
3. Successful applicants must guarantee that a Report on the Conference will be submitted to the IRGBE no later than three months after the Conference end date.
4. Abstracts accepted for lecture or poster presentations at the Conference must be part of the registration package.
5. The following should be further noted:
(a) that the Chairman of the IRGBE or his designate will be provided with travel and lodging costs by the host organization for the Conference.
(b) that « Executive Committee » members of the IRGBE attending the Conference will not be charged the registration fee.